EnergyLink

Back to Qbyte CS Land Home

Overview

Qbyte CS Land works with EnergyLink to provide operational efficiencies.  Processes are available to allow users to electronically upload their Qbyte CS Land rental and/or road use invoices into EnergyLink via a secure connection.  For P2 Cloud customers, an icon is available on your portal desktop.

It is important to note that no data is passed back from EnergyLink to Qbyte CS Land and EnergyLink does not have direct access to the Qbyte CS Land database.

How to Get Set Up

Contact EnergyLink first.

• Contact EnergyLink’s helpdesk and indicate you would like to start using the Qbyte CS Land / EnergyLink interface.

• Provide this additional information:

  • Mineral and/or Surface Lease Rental Invoices

  • Road Use Invoices

  • How you Invoice, e.g., Monthly, Quarterly, or Annually

  • Who will run the process, e.g.,  a specific person

  • Whether you require a backup user

Contact Qbyte CS Land support desk next.

• Log a help desk ticket and indicate you would like to start using the Qbyte CS Land / EnergyLink interface.

• Provide this additional information:

  • Which invoices you want to upload, e.g., Mineral, Surface, or Road Use

  • Who will run the process, e.g.,  a specific person

  • Whether you require a backup user

  • Where the script output is being saved, e.g., Network folder or Local folder

• Hosting resources will publish icons on the P2 Cloud Portal for the person(s) who will be running the process.  Note:  Some existing customers will not have the icons shown; instead, they will have a VPN database connection.  We will eventually move all customers (specific users) to having the published icons.

Open

Test the setup. 

• Ensure the user is set up in EnergyLink.

• Perform a test run of the entire process. Let EnergyLink know when:

  • P2 icons have been installed.

  • A “fresh” rental run has been completed in Qbyte CS Land.

  • The .pdf hardcopies of the Invoice Summary and Invoice are available.

Steps to Run Interface from Qbyte CS Land to EnergyLink

• In Qbyte CS Land, complete Mineral and/or Surface Rental or Third Party Invoice process.

• If integrated, download in Qbyte Financial AND confirm with your Accounting group that they have completed the download, before you run the next process.

• Run the applicable EnergyLink interface script from your P2 Cloud Portal desktop (hosted customers).

Mineral Lease Rental Example - Qbyte CS Land Steps

• Complete the Mineral Lease Rental run for the required month.

• Download the transactions into Qbyte Financial.

• Have the Invoice Summary from the completed process available, as some of the values entered in the EnergyLink script prompts will come from this report.

Open

Mineral Lease Rental Example – EnergyLink Script Prompts

• On the P2 Cloud Portal, select the EnergyLink Mineral icon.

• Follow prompts to enter required values.  Press Enter to move to the next parameter.

• Once the last value is entered, the script will automatically run, and a “finish” prompt will display when completed,

• The .csv output from the script will automatically go to the predetermined folder location (e.g., Network or Local) chosen during initial setup.

Open

Mineral Lease Rental Example - EnergyLink Reports

Open

Open

Road Use Invoice Example – EnergyLink Script Prompt

• On the P2 Cloud Portal, select the EnergyLink Road Use icon.

• The process is similar to that for Mineral Lease Rental script prompts.  Press Enter to move to the next parameter.

• Once the last value is entered, the script will automatically run, and a “finish” prompt will display when completed.

• The .csv output from the script will automatically go to the predetermined folder location (e.g., Network or Local).

Open

Road Use Invoice Example = EnergyLink Reports

Open

Open

FAQ

Partner Addresses need to be correct

• Qbyte CS Land addresses are used to accurately pull correct partners into EnergyLink.

• If business associate integration is not enabled between Qbyte CS Land and Qbyte Financial or Qbyte Financial is not used, the addresses in Qbyte CS Land may need some cleanup > EnergyLink will need to be contacted

Timing is Critical

The “next” process, with split Rentals, in Qbyte CS Land overwrites transactions from the last run. A historical record of the transaction is not kept.

• If the interface step is missed

  • The process cannot be rerun in Qbyte CS Land (or the Qbyte Financial download).

  • Therefore, the interface scripts into EnergyLink cannot be rerun.

  • You will need to manually print/mail the invoices for the missed month.

• Past Invoices cannot be brought into EnergyLink

  • If you are just starting to use the interface, it is on a go-forward basis only.

• The Generate Invoices step needs to be completed, then the interface script.

  • Otherwise, the script will generate a blank file. 

• The total on my Invoice Summary does not match EnergyLink.

  • That situation might be due to timing of the scripts > contact EnergyLink.

If a mistake is made entering script parameters

If I make a mistake entering a script value, how do I go back?

• You will need to exit the window by hitting  the “X.”

• Then select the icon again to restart.

How do I know when the script has completed?

Do not close the script window; let it close on its own.

• If new customers are using the icons, they will be implemented to receive a message once the script is finished.

Open

CSV Output File - check the size to see if it generated correctly

• After the script runs, check the file size.  If the size is only 1kb then you will likely need to rerun it; verify the values entered from the Invoice Summary report.

Open

• Do not open the file in Excel; it will auto-format the data (e.g., wrong invoice #’s).

• I see this error when I upload the .csv into EnergyLink:

Open

If you upgrade your version of Qbyte CS Land, let EnergyLink know.

Note:  This won’t happen, go forward with icons.

• EnergyLink Operator Accounting Month

Open

Working from Home - potential issue accessing the output folder

When running from home, make sure that you are connected correctly. Contact your internal IT department to ensure that you have access to the output folder for the way you are connecting.

Personnel Changes

If the person who normally runs the process is away or leaves the company, notify both the Qbyte CS Land Support Desk and the EnergyLink help desk.