Submitting a Third Party Invoice Process

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1 Process Parameters
2 Delete a Process
3 Reviewing Closed Invoice Runs

Process Parameters

The Third Party Invoicing Process is located on the main menu. Selecting the icon will open the TPA Invoicing module.

The Invoice process window will be shown:

Grantor: Within a single invoice month, you can run the Third Party process for more than one Owner Company simply by changing the name of the Grantor (Owner Company) you wish to generate Invoices for, if more than 1 has been setup. If only 1 Grantor has been setup, it will automatically default to that Owner Company.

The name of the Owner Company is carried through the entire Third Party Invoicing process and its name is printed on all report headings. The name and address of the Owner Company also appear as the invoice header.

Fee Type: Choose Maintenance or One-Time. If ONETIME fees are configured to be included with Maintenance then the Fee Type will b greyed out and does not have to be selected.

Expand the Third Party tree, and Double-click on Add Month. Click OK to start a new Invoice month:

Note: if you add a month that already exists, a new process will be created with a number qualifier that denotes the Invoice Run number.

Invoice Years and Months

The Third Party module structures the invoices process by year and month. You can add invoice months and years according to the TPA invoicing cycles that you set up in the Surface documents created. Months can be run more than once, denoted by a (2) for the second run, (3) for the third run, etc.

When you add a TPA invoicing month, the system will automatically enable the first step: Fee Review.

Delete a Process

If you want to delete a process that has not been completed right mouse click on the month and follow the prompt.

Reviewing Closed Invoice Runs

Once the ‘Close’ step has been completed, the Invoice Run has the ability to be viewed in Browse mode. Each of the steps will open and you will have the ability to re-print the reports, if required.

If the Integration step has been enabled, you will not be able to view this step in Browse mode.