Generate Allocations

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1 Introduction
2 Run Allocations

Introduction

An Allocation process allows a user to allocate dollars and/or volumes that have been coded to a given AFE, cost centre, and account to a different set of AFEs, cost centres, and accounts that were set up using the Allocation Controls method .

Since several thousand transactions may be selected for allocation, each of which can allocate hundreds of new transactions, it is not feasible to allocate each transaction individually.

Qbyte Financial sums all the originating transactions before allocating them.

Transactions with NB (Non Billable) ownership types are grouped separately by Allocation Parameter, Activity Date or Accounting Period Date, Continuity Code, and Minor Account.

Run Allocations

1. Navigate to the menu and select Joint Interest Processing → Generate Allocations.

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Organization ID

Enter the organization ID for whom you are running the GST recovery for or select from the Organizations List of Values.

Multiple organizations can be entered followed by commas.

Optional - If no value is entered, ALL organizations will be processed.

Accounting Period End Date

The accounting period to which the voucher is assigned, including the records that should be allocated, in the format YY/MM.

Any posted transaction with an accounting period less than or equal to the value in this field is allocated now if it was not already allocated or processed during the JIB distribution.

Current Month Only

Select one of the options:

Y (Yes) - To run the process for the current month only.
N (No) - To run the process for transactions since the last time allocations were run.

The generate allocations report can be seen in the process monitor. A voucher number can be found in the Generate Allocations report (JIBU087).
Post the Allocation Voucher to the general ledger.