Validate DOI Distributions

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1 Introduction
2 Run Validate DOI Distributions:
3 Validate DOI Distributions Report

Introduction

The Validate DOI Distributions (JIBU050) process completes these actions:

Identifies and assigns a DOI (Division of Interest/Ownership master) ID to gross transactions where the AFE or cost center requires a DOI and one was not previously assigned.
Identifies any undistributed or unallocated transactions with no billed date for accounting periods prior and equal to the Accounting Period defined in the process parameter.

The Validate DOI Distributions process can be run multiple times during a month for any organization or multiple organizations. It should be noted that each successful run replaces the data from the previous run.

Since transactions without valid ownership masters are not billed to partners, you must resolve ownership master problems before you continue with the next step (Distribute to DOI Partners JIBU018). Otherwise, these unresolved entries remain in the gross accounts. Since the validation is an exception report, the Validate DOI Distributions process can be run anytime throughout the month.

The Validate DOI Distributions process will exclude allocation cost centers and AFEs from being picked up during the Distribution process, with the exceptions being where a cost center or AFE allocates to itself. This will prevent transactions from being distributed before they are allocated. Should this situation occur, balances will remain in the gross accounts against the allocation cost center or AFE.

Run Validate DOI Distributions:

1. Navigate to the menu and select Joint Interest Processing → Validate DOI Distributions.

2. Enter the process information.

In this field...	Enter this information...

In this field...	Enter this information...
Organization ID	Enter the organization ID for whom you are running the GST recovery for or select from the Organizations List of Values. Multiple organizations can be entered followed by commas. Optional - If no value is entered, ALL organizations will be processed.
Accounting Period End Date	Accounting period entered in the format YY/MM. This returns all un-billed transactions for all accounting periods equal to or earlier than the period entered.
Voucher Type Code	Allows selection of a specific voucher type or a list of voucher types or all voucher type(s) within the Organization(s) and accounting period. Optional. If no value is entered, ALL voucher types will be processed.
Voucher Number	Allows selection of specific voucher number or a list of voucher numbers or all voucher numbers within the Organization(s) and accounting period. Optional. If no value entered, ALL voucher numbers within the Voucher Type Code will be processed.
Current Month Only	Select one of the options: Y(es) - To run the process for the current month only. N(o) - To run the process year to date.

To save the parameters entered, click the Save icon. Each save will overwrite the previous save.

To retrieve the saved parameters, click the button .

To reset the parameters, click the button. This will reset the parameters for the current session only and will allow you to fill in new parameters.

Validate DOI Distributions Report

The system generates the Validate DOI Distributions report (JIBU050). The output lists exceptions only.

This column...	Displays this information...

This column...	Displays this information...
AFE	AFE number for the transaction line item
Cost Centre	Cost Centre number for the transaction line item
Account	Major and minor account combination for the transaction line item
Actvy Date	Activity date for the transaction line item
Acct date	Accounting period
Vchr Type	Voucher type for the transaction
Vchr Number	Voucher number for the transaction
Create User	User ID for the person who created the voucher
Amount	Amount
Line Remarks	Reason the transaction could not be processed

At the end of each organization, the total number of lines selected for processing, the total number of exceptions, and the total number of ownership updates completed will be shown.

Is it recommended that companies run a Trial Balance after running this process to ensure that all gross accounts were distributed.