Reverse Allocations

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1 Introduction
2 Reverse Allocations Process

Introduction

Typically, the Reversal of Allocations involves:

Reversing the original allocation (JIBU059)
Expiring or terminating the original allocation (JIBS011)
Setting up a new allocation (JIBS011)
Re-running the allocation process to pick up the new allocation (JIBU087)

Steps 3 and 4 above may not be required.

Reverse Allocations Process

1. Navigate to the menu and select Joint Interest Processing → Reverse Allocations

Run Reverse Allocations in Preliminary

2. Fill in the fields on the Process Submission screen.

In this field...	Enter this information...

In this field...	Enter this information...
Preliminary/Final	Enter “P” to run a Preliminary reversal to review the financial impact and review the output before selecting “F” to run a Final reversal which will create the reversing voucher.
Organization ID	Enter the Organization ID for the allocation reversal or select from the Organizations List of Values.
Reversal Accounting Period	The Accounting Period the reversing voucher will be booked to in format YY/MM
Old Allocation Rule ID	Enter the allocation Id to reverse from or select from the Allocation Id List of Values. This is the Reference Id in Allocation Controls.
Starting Activity Period	The starting activity period on the line items to be reversed in format YY/MM.
Ending Activity Period	The ending activity period on the line items to be reversed in format YY/MM.

3. Select the Submit button to run the reverse allocation in “Preliminary” mode.

Review Reverse Allocated Transactions

When the reverse allocations process is submitted, go to the Process Monitor to view your output for JIBU059. Select the row and select the Output Files button. Open the .rpt.pdf file to review your output. Sample Output:

Run Reverse Allocations in Final

After reviewing output in preliminary mode, return to the reverse allocations screen to run the process in F (Final).

The output will be the same as in preliminary.

This voucher can be zapped, if not posted, through the Zap Vouchers screen.

6. Post the voucher in the Post Vouchers screen.

Terminating the Old Allocation

If required, expire/terminate the allocation in the Allocation Controls screen.

Select F9 or the icon to go into query mode, enter the Allocation Id and press F11 or the execute icon to retrieve the allocation.

To terminate the allocation, Select the Terminated box. You will get the following warning: Select OK.

The Terminated On and By fields will auto-populate. You cannot use this allocation again.
To expire the allocation, enter the Expiry Date YY/MM/DD. The allocation will be still available for the activity dates on line items that match the Effective Date and Expiry Date range.