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Accounts can be grouped together to allow for easier financial reporting. Account groups are custom to each company and help with creating reports such as Balance Sheet or Income Statements, or for producing operating statements.
Reporting Account Groups:
To create a reporting account group:
1. Navigate to the menu and select Master Data > Reporting Account Groups.
Creating Account Groups
In the Group Types section, enter account group type information.
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Type
Enter the type of the account group.
Description
Enter description of the account group type.
Date
Optional field for information purposes only.
In the Account Groups section, enter account group information.
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Group
The name of the account group.
Seq
The sequence of the account group.
When generating reports against the account group type, account groups are presented in order of sequence. When creating an account group, it is useful to leave gaps in the sequence to allow for additional groups at a later time.
Description
The description of the account group.
Subtotal
Indicates whether the account group will subtotal account groups.
If selected, the account group will subtotal account groups.
If not selected, the account group will be composed of accounts.
Defining Accounts in Account Groups
If the account group does not have the Subtotal checkbox selected, the Group Accounts tab will be available for modification. The Group Accounts tab will define which accounts are included in the account group.
In this tab, individual accounts can be added to or deleted from an account group. As well, a range of accounts can be added to or deleted from an account group.
To add a range of accounts to an account group, or delete a range of accounts from the account group, enter information in the Account Range section.
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Group Type
The name of the account group type.
This field cannot be modified.
Account Group
The name of the account group.
This field cannot be modified.
From Acct
Enter the beginning range major/minor account to be added or deleted from the account group. Accounts with a number greater than or equal to the number entered will be selected. This value can be selected from the Accounts list of values.
To Acct
Enter the ending range major/minor account to be added or deleted from the account group. Accounts with a number less than or equal to the number entered will be selected. This value can be selected from the Accounts list of values.
Add/Delete (A/D)
Determines whether the range of accounts will be added to, or deleted from, the account group. Valid values include:
A - Will add the range of accounts to the account group.
D - Will delete the range of accounts from the account group.
Once information is entered, navigate to the Account Group Accounts section to show the changes.
To add an individual account to an account group, enter information in the Account Group Accounts section.
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Account Major
The account major. Enter the account major or select from the Accounts list of values.
Account Minor
The account minor. Enter the minor account or select from the Accounts list of values.
Description
The account description will default from the account major and account minor entered.
This field cannot be modified.
Defining Subtotal Account Groups
If the account group has the Subtotal checkbox selected, the Subtotals tab will be available for modification. The Subtotals tab will define which account groups are to be subtotaled.
Enter account group information.
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Group Type
The name of the account group type.
This field cannot be modified.
Account Group
The name of the account group.
This field cannot be modified.
Account Group Subtotals
The account group to be subtotaled.
Enter the account group code or select from the Group Code list of values.
Launching Account Group Details Report in Qbyte Optix
Users can launch an Account Group Details report in Qbyte Optix by selecting the Qbyte Optix icon in the toolbar.
This will launch the Account Group Details report in a new Qbyte Optix window.
