Zap Vouchers

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Introduction

When you want to delete a deferred or unposted voucher, the Zap Vouchers screen allows you to zap that specific voucher. The voucher will still exist, but it will have a status of Z (Zapped).

When zapping a voucher, the following items associated with the voucher are deleted:

• Line items

• Invoices

• Cash transactions

• Billing Details (on REVU055, REVU066 and ACTU204 vouchers)

• Footnotes

• Joint Interest Statement Summaries and Details

Vouchers that are entered in the Enter Vouchers screen or uploaded through the Spreadsheet Upload process can be zapped.

Vouchers created via the following interfaces can be zapped:

• Qbyte Metrix Interface (REVU066)

• Qbyte CS Land Interface (ACTU204)

• Qbyte PRISM Interface (REVU055)

 Vouchers created via the following processes can be zapped:

• Depreciation & Amortization (FXAU019)

• Depletion (FXAU018)

• Joint Interest Billing (JIBU024)

• Joint Interest Invoices (JIBU026)

After zapping an unposted Payment Process voucher, the invoices will be set back to original pay status.  This enhancement will only work for Payment Process vouchers created in Qbyte Financial version 22.3 or greater. 

• The Quick Pay invoice is set back to Q QUICK PAYMENT

• The Receivable invoice is set to R RELEASED FOR PAYMENT

• The Payable invoice is set to R RELEASED FOR PAYMENT

Zapping Vouchers

To zap a voucher:

1. Navigate to the menu and select Vouchers → Zap Vouchers.

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2. The screen will open and will be ready to search. Enter search criteria and press F9 or click the Search icon to return results based on search criteria entered.

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3. To ensure the voucher selected is the correct voucher, review the voucher by launching a Voucher Coding Details report in Qbyte Optix:

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4. To zap a voucher, select the Zap Voucher icon.

• A message will display indicating the line items, invoices and transactions will be deleted, including the number of line items that will be deleted.

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• To zap the voucher, select the Save button. 

• To cancel, select the Cancel button.

• If saved, the voucher will now display as Zapped and the Updated by will change to the user who zapped the voucher.

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6. To confirm the voucher selected was zapped successfully, review the voucher by refreshing the previously run Voucher Coding Details report in Optix.

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• The voucher status will be updated and no line items are visible.

Launching Voucher Coding Details Report in Qbyte Optix

To review the voucher prior to zapping, users can launch a Voucher Coding Details report in Qbyte Optix by:

1. Clicking the Optix icon in the toolbar.

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2. Opening Qbyte Optix and running the Voucher Coding Details report.