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The Cost Centre Balance Inquiry screen is used to review cost centre transactions for a range of accounts. This screen also allows users to view detailed line items.
To review cost centre transactions, navigate to the menu and select Financial → Cost Centre Balance Inquiry
Enter cost centre criteria in the top section.
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Organization
The organization of the transactions.
Enter an organization ID or select from the Organizations List of Values.
Cost Centre
The cost centre of the transactions.
Enter a cost centre or select from the Cost Centres List of Values.
Currency Code
The currency of the transactions. This value will default to the operating currency of the organization entered.
Enter a currency code or select from the Currencies List of Values.
Account Type
Indicates whether to display gross or net transactions. Valid values are:
Gross - Displays gross transactions.
Net - Displays net transactions.
Exclude CLR
Indicates whether to exclude clearing accounts.
If checked, clearing accounts will not be displayed in the CC Actuals grid.
If not checked, clearing accounts will be displayed in the CC Actuals grid.
Period
Indicates whether to display transactions by accounting period or activity period. Valid values are:
Accounting Period - Displays transactions by accounting period.
Activity Period - Displays transactions by activity period.
Account From
The accounts to display. Accounts with a number greater than or equal to the number entered will be selected.
Enter the account major/minor or select from the Accounts List of Values.
Account To
The accounts to display. Accounts with a number less than or equal to the number entered will be selected.
Enter the account major/minor or select from the Accounts List of Values.
Date From
The opening accounting period year/month. Accounting periods greater than or equal to the number entered will be selected.
Date To
The closing accounting period year/month. Accounting periods less than or equal to the number entered will be selected.
Navigate to the CC Actuals grid to display accounts that meet the criteria entered in the top section. Fields in the CC Actuals gird cannot be modified.
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Account
The account major.minor and description.
Balance at (from date)
The balance of the account at the beginning of the accounting/activity period range.
For example, If the From Date is 21/01, the closing balance of 20/12 is displayed.
Movement
The amount entered to this account for the accounting/activity period range.
Balance at (to date)
The balance of the account at the end of the accounting/activity period range.
For example, If the To Date is 21/12, the closing balance of 21/12 is displayed.
View Detailed Transactions
To view all line items for an account, in the Movement tab, highlight the account and select the Transactions tab. Line items booked to the account are displayed.
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Account Date
The accounting period year/month of the line item.
Voucher Number
The voucher number of the line item.
Type
The voucher type of the line item.
Assoc.
The business associate of the source invoice linked to the line item.
Invoice Number
The invoice number of the source invoice linked to the line item.
Activity Date
The activity period of the line item.
Remarks
The remark on the line item.
Amount
The amount of the line item.
Volume
The volume of the line item.
Total
The total of the Amount.
View Vouchers
To view the voucher that a line item was entered on, highlight the line and select the View Voucher button. This will display the voucher in the Query Vouchers screen.
Launching Qbyte Optix Reports
Transaction Details with Cost Centre Balance Focus
When in the Movement tab, users can launch a Transaction Details with Cost Centre Balance Focus report in Qbyte Optix by selecting the Optix icon in the toolbar.
