Creating an AFE

Back to IFS AFE/IFS BOLO User Documentation

1 AFE Numbering
2 Creating an AFE
3 IFS BOLO AFE Data Entry (CBD1210)
4 AFE Budgets

AFE Numbering

Supported AFE numbering methods include sequential, smart numbering and IFS AFE-generated AFE numbers.

The numbering scheme is configured in the IFS AFE Administration tab under AFE > AFE Number Generator. Select one of the following options:

Use Always to utilize the AFE Number Generator.
Use Only when the AFE number is unknown to manually enter AFE numbers in IFS AFE.
Use Never to generate sequential numbers guaranteed to be unused in either system

Creating an AFE

Before an AFE can be created, a well must be created in the IFS AFE application, and then transferred from IFS BOLO. Creating an AFE originates from the IFS AFE application.

1. Select the Home tab, and then proceed as follows:

2. Located on the left-hand side of the screen, click the AFE button, and then click the New button.

3. Enter the following information into the fields:

Enter the AFE Objective.
Select the Owner, and then select the AFE type.
Select the AFE Template.
- The IFS BOLO Templates (AFE Profiles)that were mapped in the IFS BOLO application (using CBD1215) are included in the IFS AFE Template list.
Select the Initial Budget Year.
Select the Reporting Center
Select the Planned Start Date and the Planned End Date
Select the required Approval Date.

4. Under Corporate Setup, select the Administration tab, and then select Corporate Configuration to define the Planned Location or the Actual Location of the well by selecting a SPECIFIC area or including ALL areas as subdivisions of the company.

5. Assign a site, and then select the Site Type, to the AFE if needed.

6. Add a Bottom Hole, if needed.

This will only impact IFS AFE and will not transfer into IFS BOLO.

7. Click the Save button to save the AFE.

At this point, the AFE header has been created.

If IFS BOLO is designated as the creator of the AFE numbers, IFS AFE will request an AFE Number from IFS BOLO.

IFS AFE will attempt to transfer the AFE details into IFS BOLO. If no error messages were received during this process, then the AFE was transferred into IFS BOLO successfully and is viewable under the IFS BOLO AFE Data Entry(CBD1210).

IFS BOLO AFE Data Entry (CBD1210)

At this point, only the AFE header (located on the first page) was created, with a zero budget total.

The DOI can be created for the well/cost center.

Under the Manage Approvers and Reviewers screen, an approved template can be assigned to the AFE.

AFE Budgets

In order to complete the AFE, estimated costs (budgets) must be associated to the well. This is done from an AFE by clicking Enter Estimates.

1. In the AFE Estimates screen for the AFE, in the Estimates section, enter the Account Costs into the Amount column.

Since templates from IFS BOLO are being used, all required accounts should be available.

If an account is intended to be included on the AFE but is not listed in the displayed Cost Codes, the template may require adjustments in IFS BOLO.

2. Once the costs have been entered for each of the minor codes and the control totals are correct, click Save.

The estimates will be sent to the web service to be transferred to IFS BOLO.

After completion of the AFE Estimates screen, the Gross AFE and Net AFE Amounts are included on the AFE Cover Sheet display for the specific AFE.

Data can be verified in IFS BOLO within the AFE Data Entry (CBD1210) screen, or by running the AFE Budget Proof List Report (CBD3390).

The Budgeted field will contain a Y if the Budget Year has been populated in IFS AFE.