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Account | The major and minor account numbers you wish to customize.
Click the LOV icon to open the Account List of Values screen (ACTS067) and select major and minor account numbers. |
Description | No entry required.
Qbyte Financial automatically populates this field based on the account numbers entered. |
Date inactive | No entry required.
Qbyte Financial automatically updates this information from the Chart of Accounts screen (ACTS011). |
Active | No entry required.
Qbyte Financial automatically enters this information from the Chart of Accounts screen (ACTS011). |
AFE | No entry required.
Qbyte Financial automatically enters this information from the Chart of Accounts screen (ACTS011). |
CC (Cost Centre) | No entry required.
Qbyte Financial automatically enters this information from the Chart of Accounts screen (ACTS011). |
AR/AP | No entry required.
Qbyte Financial automatically enters this information from the Chart of Accounts screen (ACTS011). |
Vol | No entry required.
Qbyte Financial automatically enters this information from the Chart of Accounts screen (ACTS011). |
Date | No entry required.
Qbyte Financial automatically enters this information from the Chart of Accounts screen (ACTS011). |
G/L Sub | No entry required.
Qbyte Financial automatically enters this information from the Chart of Accounts screen (ACTS011).
A check mark in the check box indicates that a G/L sub code is required for transactions to this account.
This G/L sub code is used to provide more account detail and capture data across major and minor accounts. You can also use this number to drill down in minor accounts.
You can only use a G/L sub code for accounts that require a cost centre.
A blank check box indicates that you cannot enter a G/L sub code for transactions to this account during data entry. |
Profile Group | The code representing the group of organizations you are customizing.
This field is set up in the Codes screen (ACTS017), and displays the organizations associated with this profile group. You can customize this account for each of the organizations at once. |
Active | Click to place a check in the check box to indicate that this account is active.
Leave this check box blank to indicate that this account is inactive, and that the account is “turned off” for the organization. For instance, this field is used to “turn off” exploration accounts in an organization that does no exploration. |
AFE | Yes to indicate that an AFE number is required for transactions to this account.
No to indicate that an AFE number is not allowed for transactions to this account.
Optional to indicate that an AFE number is allowed but not required for transactions to this account.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
CC (Cost Centre) | Click to place a check mark in the check box to indicate that a cost centre entry is required in the data entry screens.
Leave this check box blank to indicate that a cost centre entry is not allowed for transactions to this account during data entry.
Typically, the Vol (Y/N) field, the CC (Y/N) field, and the activity Date (Y/N) should all be set to checked or blank.
These settings override the account settings in the Chart of Accounts screen(ACTS011). |
AR/AP | AR to indicate that additional information is required during data entry. The additional information reports transactions to these accounts in the context of accounts receivable.
The data entry screen requires information such as the vendor or business associate and the associated invoice.
AP to indicate that additional information is required during data entry. The additional information reports transactions to these accounts in the context of accounts payable.
The data entry screen requires information such as business associate, invoice number, and invoice date.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
Vol | Click to place a check mark in the check box to indicate that you must enter non-financial values for transactions to this account during data entry. These values include information such as product volumes, distance travelled, and fuel consumed.
Leave this check box blank to indicate that non-financial values are not allowed for transactions to this account during data entry.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
Date | Click to place a check mark in the check box to capture an activity date, other than an accounting period, in which the transaction has occurred.
These dates can include revenue dates, or production dates.
Leave this check box blank to indicate that activity dates other than accounting periods are not allowed for transactions to this account during data entry.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
GL Sub | Click to place a check mark in the check box, to indicate that a G/L sub code is required for transactions to this account. This G/L sub code is used to provide more account detail and capture data across major and minor accounts. As well, you can use this number to drill down in minor accounts.
You can only use a G/L sub code for accounts that require a cost centre.
A blank check box indicates that you cannot enter a G/L sub code for transactions to this account during data entry. These settings override the account settings in the Chart of Accounts screen (ACTS011). |
Organization | The organization number, and the account parameters associated with this account within a given organization. |
Active | Click to place a check mark in the check box to indicate that this account is active.
Leave this check box blank to indicate that this account is inactive, and that the account is “turned off” for the organization. For instance, this field is used to “turn off” exploration accounts in an organization that does no exploration. |
AFE | Yes to indicate that an AFE number is required for transactions to this account.
No to indicate that an AFE number is not allowed for transactions to this account.
Optional to indicate that an AFE number is allowed but not required for transactions to this account.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
CC (Cost Centre) | Click to place a check mark in the check box to indicate that a cost centre entry is required in the data entry screens. By default, Qbyte Financial enters Y(es) for all gross accounts and subledgers that balance by cost centre automatically.
Leave this check box blank to indicate that a cost centre entry is not allowed for transactions to this account during data entry.
Typically, the Vol field, the CC field, and the activity Date fields should all be checked or blank for the account.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
AR/AP | AR to indicate that additional information is required during data entry. The additional information reports transactions to these accounts in the context of accounts receivable.
The data entry screen requires information such as the vendor or business associate and the associated invoice.
AP to indicate that additional information is required during data entry. The additional information reports transactions to these accounts in the context of accounts payable.
The data entry screen requires information such as business associate, invoice number, and invoice date.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
Vol | Click to place a check mark in the check box to indicate that you must enter nonfinancial values for transactions to this account during data entry. These values include information such as product volumes, distance travelled, and fuel consumed.
Leave this check box blank to indicate that nonfinancial values are not allowed for transactions to this account during data entry.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
Date | Click to place a check mark in the check box to capture an activity date, other than an accounting period, in which the transaction has occurred.
These dates can include revenue dates, or production dates.
Leave this check box blank to indicate that activity dates other than accounting periods are not allowed for transactions to this account during data entry.
These settings override the account settings in the Chart of Accounts screen (ACTS011). |
G/L Sub | Click to place a check mark in the check box, to indicate that a G/L sub code is required for transactions to this account. This G/L sub code is used to provide more account detail and capture data across major and minor accounts. As well, you can use this number to drill down in minor accounts.
You can only use a G/L sub code for accounts that require a cost centre.
A blank check box indicates that you cannot enter a G/L sub code for transactions to this account during data entry. |
