Financial Identifier Status
- IFS Energy & Resources
- IFS Energy and Resources (Deactivated)
- IFS Energy & Resources
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Benefits of using the Financial Identifier Status Screen
Financial Identifier Status
This screen displays status information for all Financial Identifiers generated in Qbyte Metrix. At a glance, you can see basic information like Region, Accounting Date, Submission Type (Vouchers or Report), Entity Type (Region, Control Group, Financial Group, Global), Preliminary/Final, etc.
For Final Vouchers, you can view Batch Numbers, Status information and Amounts. Clicking the Show More button displays additional data including the detailed parameters that were used to create the Financial Identifier.
This screen can be launched in two ways:
From the Main menu select the Financial tab and then Status. When launched from the menu, the Accounting Date filter will default to the current System Accounting Date to reduce the amount of information that needs to be retrieved and displayed. The user can clear the Accounting Date filter or modify it to view Financial Identifiers for other Accounting Dates.
This screen can also be launched from the Monthly Close: Region submission screen to review Financial Identifier status before running the Month End Close. From the Main menu select the Monthly Procedure tab, then the Monthly Close tab, followed by the Region option. Once the Monthly Close: Region screen is open, click the View Interface Status button. When launched from the Monthly Close: Region screen, the Region ID and Accounting Date filters will be set based on the Monthly Close: Region options and they will be protected. The user will not be able to clear or modify the Region ID or Accounting Date filters.
Once the Financial Identifier Status screen is launched, regardless of how it was launched, it will display information on the most recent status of the Financial Identifiers created by Qbyte Metrix.
Highlighting a row will display a set of tabs below the grid showing Control Groups and Vouchers (if applicable).
The Control Groups tab will only be displayed for rows with Submission Type = Voucher.
The Vouchers tab will only be displayed for rows with Submission Type = Voucher and Preliminary/Final = Final.
Selecting one or more rows may enable the Delete Row(s) button, depending on security access.
You can click the paper icon to launch the Qbyte Metrix Financial Interface Voucher report in Qbyte Optix.
This icon will only appear on rows with Submission Type = Voucher and where data exists for the Financial Interface Voucher Report.
ACTION BUTTON | COMMENTS |
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Refresh | This button will refresh the data in the grid. |
Show More/Show Less | This button will either display the name Show More or Show Less. By default, the screen hides several columns that will rarely need to be accessed. When some of the columns are hidden, the Show More button is displayed.
Note: These buttons impact columns on both the Financial Identifier grid and on the Vouchers tab. |
Delete Row(s) | This screen can be viewed by all users; however, the ability to delete is controlled by two security components:
Users with Full Access to the FinancialIdentifierEdit security component but not to the FinancialIdentifierDelete can delete Financial Identifiers that meet the following criteria:
OR:
OR:
Users with Full Access to the FinancialIdentifierDelete security component can delete any Financial Identifier regardless of Submission Type, Submit User, etc. |
FINANCIAL IDENTIFIER STATUS | |
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DEFAULT COLUMNS | |
Select |
Note: Your ability to delete the rows will depend on your Security Access as mentioned under the Delete Row(s) button. |
Region ID | The Region associated with the financial process that generated the Identifier.
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Accounting Date | The Accounting Date associated with the financial process that generated the Identifier. Note:
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Submission Type | Possible values:
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Entity Type | Possible values:
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Entity ID | This is blank when the Entity Type is Global or Region; otherwise, it will be the ID associated with the Entity Type. |
Preliminary/Final | Possible values:
Note: This column is not populated when the Submission Type is Report. |
Identifier | Financial Identifier. |
Report (Icon) | A Report icon is displayed when the Submission Type is Voucher and there is voucher data generated for the Identifier. This launches the Financial Interface Voucher Report for the Accounting Date and Identifier. |
Batch Number | Qbyte Metrix Batch Number associated with the financial process that generated the Identifier. Note: This is only populated when Submission Type = Voucher and Preliminary/Final = Final. |
Overall Status | This displays the lowest status of all the Vouchers within the Batch. This will be updated as the Batch goes through Qbyte Metrix, and when enabled, Qbyte Financial processing. For example, when a Batch has three vouchers and two of them have been Posted in Qbyte Financial and one is still waiting to be posted, the Overall Status for the Batch will be Financial Voucher Un-Posted. The Vouchers tab mentioned below will show the status of each individual voucher associated with the Batch. Note: Status updates from Qbyte Financial are dependent on the functionality being enabled in both Qbyte Metrix and Qbyte Financial.
Possible values:
Note: This is only populated when Submission Type = Voucher and Preliminary/Final = Final. |
Overall Amount | This is the Total amount of all the vouchers associated with the Batch that have data relevant to a Financial application. Vouchers that have Status of Generation In Progress, Generation in Error, Not Required or Financial Voucher Zapped will not be included in this amount. Note: This is only populated when Submission Type = Voucher and Preliminary/Final = Final. |
Overall Non-TIK Amount | This is the Total amount of all the vouchers associated with the Batch that have data relevant to a Financial application, excluding volumes booked as K (TIK)and O (other system generated) entries. Vouchers that have Status of Generation In Progress, Generation in Error, Not Required or Financial Voucher Zapped will not be included in this amount. Note: Only populated when Submission Type = Voucher and Preliminary/Final = Final. |
FM Report ID | Populated when the Qbyte Metrix Batch has been successfully submitted to Qbyte Financial via the Qbyte FM OneStep process. This is the Report ID of the Qbyte Metrix Interface process (REVU066). This ID, sometimes called Batch ID, Interface ID, or Interface Control ID in Qbyte Financial and Qbyte Optix for Qbyte Financial, can be used as a means of selection in various Qbyte Financial screens and Qbyte Optix for Qbyte Financial reports.
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Resubmit OneStep | The Resubmit OneStep link is displayed only when the submission of the Qbyte FM OneStep process was not successful. Review the OneStep error message (OneStep Error Message column) and address the issue within the appropriate application (i.e., Qbyte Metrix or Qbyte Financial), if possible, without re-running the Qbyte Metrix Financial Interface process, and click the Resubmit OneStep link to re-launch the Qbyte FM OneStep process.
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OneStep Error Message | Displays the error message that caused the submission of the Qbyte FM OneStep process to fail.
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Submit User | The Qbyte Metrix user that submitted the process that generated the Identifier. |
Submit Date Time | The Date/Time the process that generated the Identifier was submitted. |
Submit Production Date | The Production Date of the submitted process. Note: This column is not populated when the Submission Type is Report. |
EXTRA COLUMNS (SHOW MORE) | |
Override Upload Accounting Date | The Override Upload Accounting Date entered in the Financial Interface Final screen. Note: This is only possible when processing a Final and Qbyte FM OneStep was enabled at the time of submission. |
Company | The Financial Company of the Region. Note: This column is not populated when the Submission Type is Report. |
Batch Option | Possible values:
Note: This column is not populated when the Submission Type is Report. |
Transaction Type | Possible values:
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Include Amendments | Possible values:
Note: This column is not populated when the Submission Type is Report. |
Netting option | Possible values:
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Batch Status | The status associated with the Batch and is not dependent upon the status of any vouchers associated with the Batch. Note: Status updates from Qbyte Financial are dependent on the functionality being enabled in both Qbyte Metrix and Qbyte Financial. Possible values include:
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Status Comment | The comment associated with the last Batch Status update for the Identifier. |
Batch Amount | The total amount of all the vouchers included in the Batch, regardless of status. |
Batch Non-TIK Amount | The total amount of all the vouchers included in the Batch, excluding volumes booked as K (TIK)and O (other system generated) entries, regardless of status. |
Status Last Updated By | The user that last updated the Batch Status for the Identifier. |
Status Last Updated | The Date/Time that the Batch Status for the Identifier was last updated. |
Control Groups
When the row highlighted is a voucher-based Identifier, the Control Groups tab is displayed below the Financial Identifier Status grid. The grid within the Control Groups tab contains a list of the control groups that were processed.
CONTROL GROUPS | |
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Production Date | The Production Date of the Control Group data that was processed. |
Control Group ID | This is the Control Group. |
Included | Indicates if the control group was included in the processing. Possible values:
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Reason Not Included | When Included is No, this column will have one of the following reasons:
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Vouchers
When the row highlighted is a voucher-based Identifier with Preliminary/Final = Final with an associated Batch Number, the Vouchers tab is displayed below the Financial Identifier Status grid.
The grid within the Vouchers tab contains a list of the vouchers that were processed as part of the batch.
VOUCHERS | |
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DEFAULT COLUMNS | |
Production Date | The production date of the data within the voucher. |
Voucher Number | The Qbyte Metrix voucher number. |
Status | The status associated with the Voucher. Possible values include:
Note: This column is only visible when the Voucher Status functionality has been enabled in both Qbyte Metrix and Qbyte Financial.
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Amount | Amount of the voucher. |
Non-TIK Amount | Amount of the voucher, excluding volumes booked as K (TIK)and O (other system generated) entries. |
Financial Voucher Number | The Qbyte Financial Voucher Number associated with this voucher. Note: This column is only visible when the Voucher Status functionality has been enabled in both Qbyte Metrix and Qbyte Financial.
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EXTRA COLUMNS (SHOW MORE) Note: These columns are only visible when the Voucher Status functionality has been enabled in both Qbyte Metrix and Qbyte Financial. | |
Status Comment | The comment associated with the last Voucher Status update. |
Status Last Updated By | The user that last updated the Voucher Status. |
Status Last Updated | The Date/Time that the Voucher Status was last updated. |
OneStep Information
The OneStep Error Message column provides you with the error that occurred when the Qbyte FM OneStep submission fails. When there is a OneStep Error Message populated it may be possible to simply re-submit the Qbyte FM OneStep process, depending on the reason for the failure.
If the reason for the failure can be addressed without having to make changes to data in Qbyte Metrix and re-running the Financial Interface Final process, then you can use the Resubmit OneStep link to submit the Qbyte FM OneStep process again.
When resubmitting the Qbyte FM OneStep process, validations are run prior to the resubmit to ensure that the Qbyte Metrix Batch file is still available to be submitted.
If any errors occur during the validation phase, then they will appear at the top of the screen (like typical screen errors) and the Qbyte FM OneStep process will not be resubmitted.
The existing OneStep Error Message will remain, and the process can be re-submitted again if the issues can be resolved.
When the validation is successful, the Qbyte FM OneStep process will be resubmitted.
A successful resubmit of the Qbyte FM OneStep will display a success message at the top of the screen and various fields will be updated (Overall Status, FM Report ID, Batch Status, etc.).
As there are no more OneStep errors, the OneStep Error Message column will be cleared and the Resubmit OneStep link will disappear.
For more information, see:
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