Invoices Workflow

Workflow Steps

1. Invoice Header and Details are created in IFS Land and staged after approval.

2. IFS Connector Accounts Receivable Invoices request route when run, gets the staged Invoice Header and Details from IFS Land.

3. IFS Connector integrates the Invoice Header and Details to IFS BOLO.

4. Accounts Receivable Invoice is created in IFS BOLO.

5. Integration Status Response is sent from IFS BOLO to IFS Land via IFS Connector.

6. Accounts Receivable Invoice can be viewed in IFS BOLO from AP1302.INT and further maintained.

IFS Land Screen \| Tab	IFS Land Field	IFS BOLO Screen	IFS BOLO Field	Comments

IFS Land Screen \| Tab	IFS Land Field	IFS BOLO Screen	IFS BOLO Field	Comments
Invoice	Payor ID	AP1302	Company (Header from AP1301)	External ID for the Interface
Invoice	Payee ID	AP1302	Direct Bill (Customer)	External ID for the Interface
Invoice	Invoice No.	N/A	N/A	Not displayed in IFS BOLO
Invoice	Invoice Form	N/A	N/A	Not displayed in IFS BOLO
Invoice	Invoice Date	N/A	N/A	Not displayed in IFS BOLO
Invoice	Total Amount Due	AP1302	Amount
Invoice	Payment Terms	N/A	N/A	Not displayed in IFS BOLO
Accounting Interfaces \| Details	Accounting Period	N/A	Accounting Period (Header from AP1301)	Last day of the selected month

IFS Land Screen \| Tab	IFS Land Field	IFS BOLO Screen	IFS BOLO Field	Comments

IFS Land Screen \| Tab	IFS Land Field	IFS BOLO Screen	IFS BOLO Field	Comments
PROCESS_REPORT_OUTPUT	PROCESS_REPORT_OUT_KEY	AP1302	IFS Land Record ID	Populated as Primary Key in IFS BOLO with IFS Land Record ID
		AP1302	N/A	Indicates Source System as IFS Land
V_PROC_MIDCAP_INV_HDR	INTEG_FLAG	N/A	N/A	Integration Status Flag: N - Ready to be sent to Accounting Y - Processed by Accounting E - Error F-Fatal Error
V_PROC_MIDCAP_INV_HDR	INTEG_STATUS_MESG	N/A	N/A	Integration messaging for: "S"uccessful transfer or data "E"rrors found in transfer of data – Validation errors "F"atal Errors found in transfer of data – Critical errors
V_PROC_MIDCAP_INV_HDR	INTEG_DATE	N/A	N/A	Date data is transferred from IFS Land to IFS BOLO occurred

IFS Land Screen \| Tab	IFS Land Field	IFS BOLO Screen	IFS BOLO Field	Comments

IFS Land Screen \| Tab	IFS Land Field	IFS BOLO Screen	IFS BOLO Field	Comments
Derived from Group Code, Payment Type and Payor	N/A	AP1302	Account	N/A
Invoice \| Invoice Details	Payment Due Date	AP1302	Occurrence Date (from AP1301)	N/A
Accounting Interfaces \| General	Update Date	AP1302	Occurrence Date (from AP1301)	N/A
Invoice \| Invoice Details	Payment / Receivable Type	AP1302	Included in Invoice Number (from AP1301)	N/A
Invoice \| Invoice Details	Amount Due	AP1302	Amount	N/A
Derived from Check and Invoice Amounts	N/A	JB2330	N/A	Not displayed on Invoice but displayed on the JIB Invoice
Derived from Check and Invoice Amounts	N/A	AP1302	Amount	N/A
Invoice \| Invoice Details	Check Number	AP1302	Invoice Number (from AP1301)	Will be NULL if Invoice is not run for Checks
Invoice \| Invoice Details	File No/Sfx (File Key)	AP1302	Cost Center	N/A
Lease Header Lease \| Payments Lease \| Documents Lease \| Tract \| Legals Check Maintenance Check Maintenance Lease \| Payments Lease \| Payments Lease \| Payments	Lessor Net Amt Book/Page/Reception Number Tract Number/Legal Descriptions Start Payment Date End Payment Date Frequency Code Payment description Check Remarks	AP1302	Description	N/A
Key related to the Check Num related to the Invoice	N/A	JB2330	N/A	Not displayed on Invoice but displayed on the JIB Invoice