IFS BOLO and IFS Land Codes Reference

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Introduction

To effectively transfer information associated with Names, Leases, Payables, Receivables and Wells, you must manually set the following base codes:

State (COM1102)

• Included with initial software installation

• Standard list of 2-character abbreviation

County (COM1103)

• Included with initial software installation

• Standard list of 3-character US Counties

Country(COM1101)

• Defaults to US (United States) or CA (Canada)

Names and Addresses (COM1201)

Names & Addresses, sent via NAME Web Service, are central to sharing transactional detail from IFS Land with IFS BOLO.

• Company or Business entities used to manage data within Accounting are NOT transferred through Web Service. Company Names and Addresses are manually created and updated in both systems independently to avoid any conflicts with Accounting Processes.

• Standard Address Types and Usage Codes included in Web Service

1. Land address types aligned with IFS BOLO addresses (SITEs)

2. Operators responsible for managing Property data and responsible for reporting to State and Federal agencies

3. Purchasers responsible for reporting product quantities and quality received thru purchases or transfers and responsible for remitting payment to an Operator or specific disbursement entity.

4. Other: Many other IFS BOLO User Defined Usage Codes can be aligned with IFS Land Address Types to continue a seamless transfer of Names and Addresses for specific business purposes. Other codes include: Transporters, Brokers, Remitters.

• Usage Codes Managed exclusively within IFS BOLO:

1. (AP) Vendors or Business entities receiving Land Lease payments

2. (AR, JB) Customers or Business entities receiving Land Lease billable invoices

3. (RV) Revenue Owners or Business entities receiving Revenue payments

4. If licensed, Partnership is also managed within IFS BOLO

Well Type (PRD1104)

• Included with initial software installation

• Property Type (“W”ell or “C”ompletion)

• Well Type (“O”il or “G”as or “INJ”ection)

Unit of Measure (System Defined)

• Included with initial software installation

• Values are specifically associated with product categories

1. Gas (Mcf as primary UOM and MMBtu)

2. Oil (BBLs as primary UOM)

3. Plant Products (Gallons as primary UOM and BBLs)

4. Water (Gallons)

Pressure Base (System Defined by State) – (COM1102)

• Included with initial software installation

• Standard references defined by geographic area

• 14.65 | 14.73 | 15.025 (Values utilized for IFS BOLO reporting)

• Evaluate setup on both COM1102 (State) and specific regulatory reports. IFS BOLO manages the conversion matrix on RR1126 Pressure Base Maintenance screen.

Sat/Dry (System Defined)

• Included with initial software installation

• Standard references defined by geographic area

• “D”ry or “S”at (Defaults captured in IFS BOLO)

Well Status (PRD1101)

• Well Status Codes of “PR” (Producing) and “SI” (Shut-In) are included with initial software installation. 

• ProCount will provide a current end-of-month Well Status for each monthly production allocation. ProCount will send a number for the DAYS.ON attribute in the Disposition JSON.

1. If the DAYS.ON value is 1 (one) or more, the Well Status recorded by IFS BOLO will be “PR” or Producing.

2. If the DAYS.ON value is 0 (zero), the Well Status recorded by IFS BOLO will be “SI” or Shut-In.

3. If the DAYS.ON value is blank or negative, the transfer process will record and ERROR. Errors prevent the transfer of data and enable ProCount to correct the well volume record and re-send the monthly volumes

• For WELLs included in a current month, active Gathering System, ProCount will send a value for the Days On in the Disposition JSON. The value will range from zero (Shut-In) to 31 (Producing).

• Well Status’ of Shut-In are communicated to IFS Land Users, by Well

Well Status Maintenance

• See also Well Status PRD1101 and Well Count Upload PRD2311

• Build a Well thru Property Information Maintenance (PRD1210)

• Build Well Count records manually for each Well thru PRD1305

• Upload Well Count records through PRD2311

1. See Well Status section of this document for additional instructions related to managing Well Status’ for IFS BOLO Processing thru Well Count Upload

Lease Payment Type Codes (LD1118; see also COM1115)

Individual Lease Payment type codes are aligned manually in both systems. Clients will typically have our standard set of code:

1. Bonus (BNS)

2. Rental Regardless (RR)

3. Surface Payments (SU)

4. Delay Rental (DR)

5. Shut-In (SI)

6. Storage Rental (SR)

Additional User Defined codes aligned with IFS Land may include:

1. Lease Acquisitions (LAQ)

2. Lease (Other) Extensions (LE or OE)

1099 Codes (COM1115)

• Align 1099 Codes are managed exclusively in IFS BOLO on COM1115 – 1099 Code Maintenance by the appropriate reporting Box number

Bank Account Code (COM1201 and TR1201)

• Create a common Bank Account code for both IFS Land and IFS BOLO

General Ledger Accounts (GL1205)

• Payable Web Service utilized the default AP (Payable) Account (2000.120 Lease Payments) defined within IFS BOLO on INT1201

• User must define Receivable Accounts – by Lease Payment Type Code within IFS BOLO on INT1201 and align the same accounts in IFS Land

Code Prospects (LD1205)

• Prospects are a specific Cost Center type within IFS BOLO. The Prospect Id (SHADOW.KEY) must exist in IFS BOLO prior to transferring a Lease from IFS Land to IFS BOLO.