Web Service and Screen-Specific Workflow Steps

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Introduction

Use this section to understand a typical user workflow. It lists the order Web Services should be used and the specific screens where the user can access the integrated data. 

A web service provides a way for software to connect to other software applications using the World Wide Web. In IFS applications, web services are run by scheduling IFS Connector tasks in Task Scheduler or can be run manually, also in Task Scheduler.

Task scheduler keeps a list of all interoperability tasks. Some of these tasks will for web services that work with other applications.

1. Run the Name Web Service

To run the Name web service in Task Scheduler:

1. Open the Server Manager application.

2. From the Tools menu, select Task Scheduler. 

3. To open the folder that contains all tasks involved in IFS BOLO/IFS Land web services, click the arrow next to Task Scheduler Library.  (Note that your administrator may have named it differently.)

4. Under Task Scheduler Library, select the P2 BOLO Tasks folder.

5. In the list of web services, under Name, right-click Name.

6. In the pop-up menu, select Run. 

To verify transferred data:

• View Detail for Names and Addresses (COM1201)

• View Detail for Names and Addresses (COM3210)

• Confirm User has permission to view decrypted Tax Id (SEC1200)

2. Run the Lease Web Service

To run the Lease web service in Task Scheduler:

1. Open the Server Manager application.

2. From the Tools menu, select Task Scheduler.

3. To open the folder that contains all tasks involved in IFS BOLO/IFS Land web services, click the arrow next to Task Scheduler Library.  (Note that your administrator may have named it differently.)

4. Under Task Scheduler Library, select the P2 BOLO Tasks folder.

5. In the list of web services, under Name, right-click Lease.

6. In the pop-up menu, select Run.

To verify transferred data:

• View Detail (LD1220.INT)

• Review Lease Data Sheet (LD3220)

3. Run the Payable Web Service

To run the Payable web service in Task Scheduler:

1. Open the Server Manager application.

2. From the Tools menu, select Task Scheduler.

3. To open the folder that contains all tasks involved in IFS BOLO/IFS Land web services, click the arrow next to Task Scheduler Library.  (Note that your administrator may have named it differently.)

4. Under Task Scheduler Library, select the P2 BOLO Tasks folder.

5. In the list of web services, under Name, right-click Payable.

6. In the pop-up menu, select Run.

To verify transferred data:

• View payable voucher (AP1301)

• View Detail (INT3501) – payable items only

• View Detail (INT3502) – void check items only

4. Run the Receivable Web Service

To run the Receivable web service in Task Scheduler:

1. Open the Server Manager application.

2. From the Tools menu, select Task Scheduler.

3. To open the folder that contains all tasks involved in IFS BOLO/IFS Land web services, click the arrow next to Task Scheduler Library.  (Note that your administrator may have named it differently.)

4. Under Task Scheduler Library, select the P2 BOLO Tasks folder.

5. In the list of web services, under Name, right-click Receivable.

6. In the pop-up menu, select Run.

To verify transferred data:

• View payable voucher (AP1301) and receivable TRANS records (AP1302)

5. When Payable Voucher status in IFS BOLO is POSTED 

1 Continue with standard IFS BOLO processes. Payable and Receivable Services must be executed with NO ERRORS.

2 Verify ERRORS are resolved (INT3301).

3 Confirm all Vouchers are balanced (INT3501).

6. View detail associated with valid AP Vouchers and TRANS records

1. View Detail for payable items (AP3313).

2. View Detail for vendor items (AP3340).

3. Validate Vendor items eligible for payment (CD1321).

4. View Detail for Customer items (AR3340).

5. View Detail for receivable items (AR3305).

7. Run the Check Process (CD2330)

1. View Check Detail (PR2302 – HOLD).

2. Submit Checks for printing.

8. Run the JIB Owner Allocation Process (JB2320)

1. View JIB Owner Inquiry (JB3330).

9. Run the JIB Invoice Process (JB2330)

1. View Invoice Detail (PR2302 – HOLD).

2. Submit consolidated JIB Invoice file to EnergyLink (JIBLINK).

10. Submit Void Check Process (CD1330)

1. View Check Register (CD3310).

2. View Vendor items (AP3340).

11. Submit posting process and view GL Entries

1. View Cost Center Detail.

2. Provide Well Status Updates to IFS Land.