Invoice Linking Qbyte Metrix Interface

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Introduction

In Qbyte Financial we have the ability to link transactions to Revenue and Royalty gross accounts, to invoices in the Metrix Interface (REVU066).

Configuration

Metrix can supply an invoice reference for every line by changing the account definitions to include the same invoice reference for both sides of the entry definition in the account definitions for sales and royalty entries with booking code = B. On the Metrix Maintain Account Definitions this is shown as Reference Format. Reference formats are not required for facility charges.

When this reference is provided, it will be used as the invoice number with royalty payor or purchaser (source ba_id) to define the source invoice on the line item generated.

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Process

Metrix Interface process (REVU066) will populate the line items for gross royalty and revenue accounts with an invoice reference. The process will use the class code from your chart of accounts to determine which accounts are revenue (RV) or royalty (RY) accounts. The process will only update the source invoice on accounts that are flagged as gross accounts in the chart of accounts.

If the Metrix account definitions are changed to include the same reference on Accounts Receivable and Sales or Accounts Payable and Royalty account definitions, The Metrix Revenue Interface process will find the source invoice by matching the invoice reference and vendor (purchaser) or royalty owner with the appropriate accounts payable or accounts receivable entry in the voucher. If a matching invoice is found, the line item will be updated with the source invoice reference.

If the account definitions for Sales and Royalties do not include a Reference, no source invoice references will be included on the voucher created.