How do I Open and Close Accounting Periods

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Security Roles

To open and closing accounting periods in Qbyte Financial, you will require one of the following security roles:

• Role 34 Open Periods Maintenance

or

• Role 50 super User

Opening or Closing an Accounting Period

1. Navigate to the menu and select Administration → Open/Close Periods

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2. Enter the Period Start date, Period End date in YY/MM format and the Organization you wish to open or close. To open or close an accounting period for all organizations, leave the Organization field blank.

3. Press Page Down on your keyboard to navigate to the Periods block.

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4. Sub-systems can be opened or closed independently by utilizing the drop-down functionality for each subsystem.

5. Alternatively, the Open/Close Periods button can be used to streamline the process.

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Effects when Closing a Period

Closing the sub-systems will have the following effect:

• AP - Closes all AP functionality. If this is closed, in the Voucher Entry screen, you will NOT be able to enter payables, cash disbursement, or manual payment entries.

• AR - Closes all AR functionality. If this is closed, in the Voucher Entry screen, you will NOT be able to enter receivables or cash receipt entries.

• JIB - Closes all joint interest functionality. If this is closed, and organization account group security is inactive, you will NOT be able to code to gross accounts.

• REV - Closes all revenue functionality.