Previous Releases

Summary of Changes

Enhancements

Accounts Payable

Pay Invoices in a Different Currency

Our Argentine customers have long been able to raise an invoice in one currency and make payments against that invoice in another currency.  IDEAS now has the same feature in the standard AP screens.  For example, if you receive and enter an invoice in USD, but the vendor requires payment in the local currency, this information can now be entered at the point of entering the invoice.  The paying currency is selected and the rate table information for the invoice date is automatically entered to the invoice.  If the vendor has specified a specific exchange rate for the payment, then the rate table rate can be overwritten with the specified spot rate.

This information then flows to the various payment screens including Generate Cash Requirements, Edit Cash Requirements, Automated Checks, Manual Checks, and the Void/Delete Checks screens.  If partial payments are made, the Edit Cash Requirements screen recalculates the partial payment amount in the paying currency based on the exchange rate specified in the invoice.

iApprove

Budget Alerts

The Budget Alert feature that is available in the main application has been extended to the iApprove modules (Invoice, Purchase Documents and Purchase Requisitions Approvals).  If budget information is setup in the Budgeting module for alerts, then iApprove will compare the amounts of the documents being approved to the status of the defined budgets comparing against the threshold amount and the budget plus any variance percentage.  Warnings are given to the user when thresholds are met, and documents are denied approval if the document amount plus the previously committed amounts for the tracked budget element(s) exceed the budget amount plus variance percentage.  The Budget Alert feature now covers all financial data entry and approval screens across the entire application.

Purchase Documents

FQA Coding During Non-Stock Receipts

When goods or services for non-stock purchase documents are received, the FQA registered with the receipt is pulled from what was entered with the purchase document.  Many times, the user entering the purchase document does not know the purpose or the location that the goods or services will be used at.  Changing the FQA requires amendments to the purchase document that are time consuming.

The receiver can now enter the coding for the receipt that matches the AFE and Cost Center purpose and location as they are more likely to understand the final disposition of the goods.  This feature streamlines the non-stock purchase document process by eliminating the back-and-forth communication between the receiver and purchasing as well as the overhead of processing amendments to the document for the sake of FQA changes.

General Ledger

Safeguard Currency Posting

This feature is designed to prevent the entry of currency sensitive accounts to a journal for the wrong currency.  For example, a USD cash account posted to a journal that updates a non-USD segment causes gain/loss issues, reporting discrepancies and is tedious to identify and rectify. 

A new Transaction Type tab has been added to the Element Maintenance screen for use with defining Account elements.  By ledger, the valid Transaction Types can be added to the Account that will allow for protection against posting to an incorrect currency segment.  During the validation process of the journal, the validation will check if the account element of each line has any Transaction Types defined.  If so, those Transaction Types are compared to the Transaction Types that are defined for the journal.  If they do not match, then the journal cannot be set to valid for posting.  If no Transaction Types are defined for an Account Element, then that Account is free to be posted in any journal.

The Journal Import process in Spreadsheet Link was also modified to prevent the import of a spreadsheet to a journal if an Account in the journal is not compatible with the journal based on the Account/Journal Transaction Types.

Certification

• IDEAS has been certified with .net Framework 4.8. 

• IDEAS is certified compatible with .net Framework versions 4.6.1 – 4.8.

Issues Resolved

• Allocations

  • 428405 – Corrected duplication on the Allocation Rules Report

• iApprove

  • 493480 – Corrected an issue where lines for an Advance do not display in the Invoice Detail screen for Invoice Approvals

• iIDEAS Administration

  • 495593 – Resolved an issue attaching documents when the system date format is set to DDMMYYYY

• Process Manager

  • 493233 – Resolved an issue with AutoJournal where record locks are not cleared after the journalization of the invoices

• Purchase Documents

  • 494477 - Corrected a grid issue that affected the Blanket PO release by amount feature

For the full list of maintenance items included in this release, see 6.17.0.0 Risk Assessment .

Compatibility Matrix

Product Certification

Interoperability Certification

Minimum System Requirements

Hardware

This section identifies the recommended hardware requirements for each machine.

Desktop

Server

Software

Server Machine

Client Machine