Cost Centres Module
- IFS Energy & Resources
- Bobby Lo (Unlicensed)
- IFS Energy and Resources (Deactivated)
- IFS Energy & Resources (Deactivated)
Cost Centres Module
When you select the Cost Centres module from the main Qbyte Exchange for Qbyte Financial menu, the Cost Centres menu is displayed:
Select the Insert button if you want to create new Cost Centre records in Qbyte Financial. Select the Update button if you want to update existing Cost Centre records in Qbyte Financial.
The following options appear regardless of whether you have selected Insert mode or Update mode:
Get data from Qbyte
Validate data
Save data to Qbyte
Close
Tabs appear at the bottom of the worksheet that are specific to functionality within the module. The column headings are populated on each tab and are specific to the selected tab. It is Important to note that only the current tab you are working in will be validated or saved and the steps for getting data, validating data and saving data must be repeated for each tab in the module.
Update mode requires all data columns containing current information to be populated in the tab for each row. If you are only updating one column, the other columns not being updated should still contain the current values. To accomplish this, use the 'Get data from Qbyte' functionality to retrieve the current values.
Insert Mode / Update Mode
Cost Centres tab
Enter Cost Centres information:
Legals tab
Enter Legals information:
Hierarchies tab
Enter Hierarchies information:
Comments tab
Enter Comment information:
Tax Streams tab
Enter Tax Streams information:
Get data from Qbyte
Clicking on Get data from Qbyte will retrieve Cost Centre rows from Qbyte Financial and load them into the Excel worksheet. Unfiltered data will return a maximum of 5000 rows
The Filter by field located directly above the Get Data from Qbyte is available to narrow down your returned results.
Click on the Add Filter button to reveal the Filter By fields.
When entering a value in the Filter by field, before you invoke the Get data from Qbyte functionality, only the data specified in the filter will be retrieved.
Use the drop down to Select a Column to filter on (the dropdown is sorted in alphabetical order).
Enter Filter Value, note this field is case sensitive and must be entered exactly as shown in Qbyte Financial.
Multiple Code values can be added to the Enter Filter Value field separated by a comma. A comma is used to separate multiple values and will not be recognized as part of the filter value.
The red trash can. located on the right, will delete the filter.
Multiple filters may be added by clicking on the Add Filter button.
All data containing your filtered results will be returned (no maximum).
Invoking the Get data from Qbyte functionality is optional; you do not need to retrieve data in order to start working in the tab.
Validate data
Once you have finished entering the information in the tab, invoke Validate data. This is a very important step.
Qbyte Exchange will not allow bad data to be saved to Qbyte Financial. This option does not save any data into Qbyte Financial, it simply validates the data and returns information regarding the validity of the data on each row.
When you select Validate data, the following will appear in the Qbyte Exchange panel:
The Validation Results will display:
Total Rows – The number displayed here is the number of data rows in the tab.
Passed Validation – This is the number of rows that have no validation errors and have an Upload Status of Validated.
Errors – This is the number of rows that failed validation and will need to be corrected in some way before they can be uploaded to Qbyte Financial.
Processing Not Required – This represents the number of rows there were no data changes made on, therefore no validation occurred.
Additionally, the Microsoft Excel spreadsheet will automatically shift to the right and the validation process results will appear in the four green columns to the right of the blue data entry columns. The spreadsheet also shifts down to show the row with the first error message.
Processing State – Indicates if the row has completed processing or not. You will see one of the following:
Complete with error(s) – The data validation was performed and validation errors were encountered.
Validation complete – The data validation was performed and completed without any errors being encountered.
No processing required - There were no data changes made on the row, therefore no validation occurred.
Upload Status – This column indicates if the row has been Validated or if there is an Error.
Error Message – When the Upload Status is Error, this column will describe what data(s) needs to be corrected. There may be more than one data problem listed in this column for each row with errors.
Message Context – The information provided in this column is more technical in nature and provides additional details about the Error Message.
Once you have corrected your errors, you can invoke Validate data again to re-validate your tab.
If you Delete rows from your spreadsheet, be sure to delete the entire row and not just the data from the row. If you only delete the data from the row and Validate data again, errors will occur for those rows.
Once you have finished the validation, choose Close on the Validation Results panel and you will be taken back to the Module menu.
Save data to Qbyte
Once you have finished entering and validating the information in the tab and you do not have any validation errors, invoke Save data to Qbyte. This option will perform a final validation of all data in the tab and will then save all rows that pass validation into the Qbyte Financial database. If a row has an error, none of the data on that row will be saved into the database.
When you select Save data to Qbyte, the following will appear in the Qbyte Exchange panel:
First, the Are you sure? pop-up message will appear. If you choose Yes, the Save process will continue. If you choose Cancel, the Save process will abort and you can continue to work within your tab.
If you selected Yes in the Are you sure? popup message, the Upload Results will display:
Total Rows – The number displayed here is the number of data rows in the tab
Created (in Insert mode) or Updated (in Update mode) – This is the number of rows that have been inserted (in Insert mode) or updated (in Update mode) to the Qbyte Financial database. In the tab, these rows will have an Upload Status of Saved (in insert mode) or Updated (in update mode).
Errors – This is the number of rows that failed validation and did not get saved to the Qbyte Financial database. The validation error will need to be corrected before the row can be saved to the database. In the tab, these rows will have an Upload Status of Error.
Processing Not Required – Represents the number of rows there were no data changes made on, therefore data from these rows were not saved to the Qbyte Financial database.
Additionally, the Microsoft Excel spreadsheet will automatically shift to the right and the save process results will appear in the four green columns to the right of the blue data entry columns. The spreadsheet also shifts down to show the row with the first upload status message.
Processing State – Indicates if the row has completed processing or not. You will see one of the following:
Complete with error(s) – The data validation was performed and validation errors were encountered; therefore the Save was not completed for the row.
Save Complete – The data validation was performed and completed without any errors being encountered, therefore Save was completed for the row.
No processing required - There were no data changes made on the row, therefore no validation nor Save was completed for the row.
Upload Status – This column indicates if the row has been Created (in insert mode) or Updated (in update mode) or if there is an Error that prevented the Save from occurring.
Error Message – When the Upload Status is Error, this column will describe what data(s) needs to be correct. There may be more than one data problem listed in this column for each row with errors.
Message Context – The information provided in this column is more technical in nature to provide additional details about the Error Message.
Once you have finished the save, choose Close on the Upload Results panel and you will be taken back to the Module menu.
Close
This option will exit the Module menu and take you back to the main Qbyte Exchange for Qbyte Financial menu.
Copyright© 2024 IFS AB. Copying prohibited. All rights reserved.