Revenue Mass Void Check - REV205.MV

Intended as a time saving mechanism, the Mass Void Check feature allows multiple Revenue checks to be voided simultaneously. from a spreadsheet. The same functionality from REV205 is used. The option to void these checks and reissue to a new owner and/or with a new pay code is also available through this process.

REV802 now has a check box for CSV Output for Mass Void. When the box is checked, the process will create a .csv file that can be opened in Excel, edited, and uploaded to void a large number of Revenue checks. Only checks that are eligible to be voided (unreconciled, and not previously voided) will be included in the data file.

All detail sales items for all checks selected are set back to an unpaid status with the pay code that you specify. These detail sales are available for payment on the next check process unless you choose a pay code with a status of `S' (suspense) or `X' (release with no pay). The system clears the positive pay date on the check register when you void the check so the voided check information is included on the next positive pay run.

If you select the Allow Owner Change - REV210 check box in Revenue System Setup (REV295), you can also designate a new owner to allocate the detail sales items to. The new owners should be indicated in the upload spreadsheet. If you need to allocate the detail sales items to more than one new owner, you must void the detail sales items to the original owner with a suspense status and use the Suspense Release Allocation (REV240A) and Revenue Suspense Allocation (REV240B) programs.

Accounting entries are generated into the period end date entered in the REV205.MV screen to reflect the void check transactions in the general ledger. The entries made are debits to cash and credits to revenue suspense. When each check is voided, the detail sales items are actually passed to the account transaction generation process in the normal check process. This ensures the 'voided' transactions are an exact reversal of the original transaction.

Report generation for unsuccessful void processing is created, along with the same Revenue Void Check Report output by REV205. Users are required to run process in Verify mode first and clear up any errors found on the report before running in Post.

Also, the voided checks are updated with a clear date equal to the period end date for bank reconciliation purposes. This causes outstanding check register reports to show a void check as outstanding as of a date prior to the clear date.