Revenue Void Check - REV205

This program allows you to void a generated Revenue check. All detail sales items for this check are set back to an unpaid status with the pay code that you specify. These detail sales are available for payment on the next check process unless you choose a pay code with a status of `S' (suspense) or `X' (release with no pay). The system clears the positive pay date on the check register when you void the check so the voided check information is included on the next positive pay run.

If you select the Allow Owner Change/REV210 check box in Revenue System Setup (REV295), you can also designate a new owner to allocate the detail sales items to. If you need to allocate the detail sales items to more than one new owner, you must void the detail sales items to the original owner with a suspense status and use the Suspense Release Allocation (REV240A) and Revenue Suspense Allocation (REV240B) programs.

Accounting entries are generated into the period end date entered at the beginning of the program to reflect the void check transaction in the general ledger. The entry made is a debit to cash and a credit to revenue suspense. When each check is voided, the detail sales items are actually passed to the account transaction generation process in the normal check process. This ensures the 'voided' transactions are an exact reversal of the original transaction.

Also, the voided check is updated with a clear date equal to the period end date for bank reconciliation purposes. This causes outstanding check register reports to show a void check as outstanding as of a date prior to the clear date.

Before you can access (REV205), you must enter a company ID and a period end date in the Company and Period End Date - GPED.CO dialog box.