Status Codes - AP160

This program allows you to set up system status codes which control the flow of invoices through the entire AP system. The system assigns specific codes for internal use by programs. You cannot change these assignments. Refer to the codes below:

• E (Error Status) - This code is assigned to all new invoices and batches. You can change any data while in this status.

• M (May Be Transferred) - When a batch and assigned invoices have gone through the Batch Edit (AP140) program, and balance, the batch and each invoice change to `M' status. If you change any data on the invoice, the system automatically sets it back to `E' status, and it must go through the batch edit again.

Use one of the following codes when entering the system setup for AP. The system assigns this default code to each invoice processed through the Transfer Payables to "May Be Paid" (AP145) program. Prior to running checks, you can modify this code in the Payment Release Or Hold (AP210A) program. Except for the due date, you cannot modify invoices after the transfer process.

• H (Hold) - Use this status to hold invoices until your action is made to release for payment in the Payment Release Or Hold (AP210A) program.

• R (Release) - When the check process is run, only invoices with this code can be paid. This code must exist in the invoice_master file and detail lines.