Content Comparison

• Asset No (Required) –Enter the asset number for which the disposition request is being made.
• Disposition Type (Required) –Enter a disposition type or select from the drop-down list.
• Disposition Date (Required) – Enter the date of disposal.
• Party (Optional) –Enter the party to whom the asset was disposed.
• Income or Expense of Disposition (Required) –Enter the currency and value associated with the disposal(s) to be recorded as income or expense in the General Ledger. Currency is required. Either Income or Expense is required. Both can be entered, but the system does not require an entry in both fields.
  • Currency –Click the drop-down arrow to select a valid currency or enter the currency code directly.
  • Income –Enter a numeric value.
  • Expense –Enter a numeric value.
• Disposal is Complete (Optional) –Check this box when the disposition is ready to be journalized.
• Period (Required, Conditional) – If the Disposal is Complete box is checked, enter the period for the journalization.
• Year (Required, Conditional) – If the Disposal is Complete box is checked, enter the year for the journalization.
• Journalized (Display Only) – This field indicates that the particular asset is journalized. Each asset disposition in the request may be journalized independently.
• Comment (Optional) – Enter additional comments associated with the disposal(s).

Fixed Asset Reports Menu

Fixed Asset reports are accessed through the Reporting menu.

Seven standard Fixed Asset reports are provided.  These include:

• Fixed Asset Master Record
• Asset Additions
• Asset Retirements
• Assets by Status
• More Reports…
• Print Custom Reports
• Disposition Reports
• Asset Dispositions Report
• Open Dispositions Reports
• Asset Transfer Report
• Asset Disposition Report
• Detail Reports

Fixed Asset Master Record Report

The Fixed Asset Master Record Report provides an asset card detailing all available information associated with a specific asset. The report may be prepared for a single asset, several selected assets, or all assets within a company.

• Company – Enter the desired company for the report, or use the spyglass button to search. If only one company is defined, it will display automatically. 
• Asset Number – Enter the desired asset ID(s) for the report, or use the spyglass button to search. If an asset is added to the report in error, use the X button to make a correction.
• All Asset Numbers – By default, the system will generate the report for all assets. Entering Asset IDs in the Asset Number box will clear the check box.

Once all selections have been made, click the Print Preview button to generate the report in a Crystal Reports viewer.

Asset Additions Report

The Asset Additions report lists all assets that were placed in service in a given period. 

• Company – Enter the company for the report, or use the spyglass button to search. If only one company is defined, it will display automatically.
• Register ID – Enter the desired Register ID, or use the spyglass button to search. If only one register is defined for the selected company, it will display automatically.
• Modified Month Option – Select one of three options for the report:  One Month, Range of Months, or All.
  • Begin Month – This field activates when Range of Months is selected. Enter a beginning month.
  • End Month – This field activates when Range of Months is selected. Enter a beginning month.
  • Month – This field activates when One Month is selected. Enter the desired month.
  • Year – This field will activate for all three options. Enter the year for the report.

Once all selections have been made, click the Print Preview button to generate the report in a Crystal Reports viewer.

Assets Retirements Report

The Assets Retirements report lists all assets which were removed from service in a given period. 

• Company – Enter the company for the report, or use the spyglass button to search. If only one company is defined, it will display automatically.
• Register ID – Enter the desired Register ID, or use the spyglass button to search. If only one register is defined for the selected company, it will display automatically.
• Modified Month Option – Select one of three options for the report:  One Month, Range of Months, or All.
• Begin Month – This field activates when Range of Months is selected. Enter a beginning month.
• End Month – This field activates when Range of Months is selected. Enter a beginning month.
• Month – This field activates when One Month is selected. Enter the desired month.
• Year – This field will activate for all three options. Enter the year for the report.

Once all selections have been made, click the Print Preview button to generate the report in a Crystal Reports viewer.

Assets by Status Report

The Asset by Status report lists all assets for a selected status code.

• Company – Enter the company for the report, or use the spyglass button to search. If only one company is defined, it will display automatically.
• Register ID – Enter the desired Register ID, or use the spyglass button to search. If only one register is defined for the selected company, it will display automatically.
• Status Code – Enter the desired Status Code, or use the spyglass button to search.

Once all selections have been made, click the Print Preview button to generate the report in a Crystal Reports viewer. 

Depreciation Register Report

Use the Depreciation Register Report to review depreciations.

• Company – Enter the company for the report, or use the spyglass button to search. If only one company is defined, it will display automatically.
• Account – By default, the system will generate the report for All Accounts. Users may also enter one or more individual accounts, or use the spyglass button to search.
• Location – By default, the system will generate the report for All Location Ranges. Users may also enter one or more individual locations, or use the spyglass button to search.
• Depreciation Method – By default, the system will generate the report for All Depreciation Methods. Users may also enter one or more individual depreciation methods, or use the spyglass button to search.
• Register ID – Enter the desired Register ID, or use the spyglass button to search. If only one register is defined for the selected company, it will display automatically.

Once all selections have been made, click the Print Preview button to generate the report in a Crystal Reports viewer.

Reports – “More Reports” Options

The More Reports option provides three additional Asset Reports. To use this option, select More Reports from the Reporting menu.